Hired on Monday.Signed by lunch.

Send a new starter every policy they need in one message. They read, tick and type their name: no account, no IT ticket. When they leave, everything they agreed to is one PDF.

Next up1 of 4

Send Priya her starter pack

6 documents, one personal link

  • Priya accepts all six by 11:40
  • Her proofs of record are filed
  • Your register shows her as current
See onboarding and offboarding

First day to last day, on the record.

Give every new starter the policies they need in one message. When a policy changes, see who has to read it again. When someone leaves, download everything they agreed to.

  1. 05/01/2026

    Priya joins

    The starter pack: six documents, one personal link, emailed in your company name.

  2. 11:40

    All six accepted

    Version, time, statement, IP, browser and location recorded. Signed proof of record filed.

  3. 14/08/2026

    Security policy v3.0

    A major change. Her acceptance is marked outdated. New link, one click.

  4. 15/08/2026

    Re-accepted

    Or she sees it waiting in the Employee Portal and accepts there.

  5. 30/09/2026

    Priya leaves

    Deactivated: portal access ends at once. Her full history, PDF or CSV.

Acceptance history · Priya ShahInactive since 30/09/2026
DocumentVersionAcceptedStatus
Information Security Policy3.015/08/2026Current
Information Security Policy2.105/01/2026Superseded
Acceptable Use Policy2.005/01/2026Current
Staff Handbook4.205/01/2026Current

"What did she agree to, and which version?"

The question every auditor and employment lawyer asks. Answered before they finish asking.

Nothing for staff to sign up to

Each person gets a personal link and a ready-made message. We email it in your company's name and colours, with replies coming to you, or you copy it into your own inbox. The page they land on wears your logo too, and when they've accepted they get their copies by email.

From: Northwind Analytics via Policy Controls · To: priya.shah@northwind.example

The message is written for you. Edit it, then email it or copy the link.

Northwind Analytics

Acceptable Use Policy · v2.0

I confirm I have read and agree to Acceptable Use Policy v2.0.Your full namePriya ShahAccept

One place for staff to find the current policy

Switch on the Employee Portal and staff sign in with their work email to read every current policy, see what's waiting for them, and download what they've already accepted. Deactivate someone and their access ends at once.

Your documentsNorthwind Analytics · Employee Portal
DocumentVersionStatus
Information Security Policy3.0New version to accept
Acceptable Use Policy2.0Accepted 05/01/2026
Staff Handbook4.2Accepted 05/01/2026
Remote Working Policy1.1Accepted 05/01/2026

Start with the folder you already have.

Drop in your Word, PDF and text files, archived versions included. Approve them as version 1.0, send them to your team, and every acceptance gets a signed proof of record.

Try Business free for 30 days
Next upYour first afternoon

Bring your policies folder

Word, PDF and text files, archived versions included

  • Review and approve them as version 1.0
  • Send to your team and track acceptance
  • Publish your public policies on your website
  • 30 days free, cancel any time
  • No logins or accounts needed for your staff
  • Hosted in London